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5. Categories Of Records Held by Legal Accounting: Section 51(1)(E)

Sole Proprietor Records

• Minutes of Sole Proprietor

• Other Minute Books

• Resolutions

Financial Records

• Annual Financial Statements

• Accounting Records

• Bank Statements

• Rental Agreements

• Invoices

• Customer and supplier statements and invoices

• Cash books and petty cash books

• Fixed asset register

• Tax returns and assessments

• VAT returns

• Lease or instalment sale agreements

• Insurance records

• Auditor's reports

• Credit agreements

Tax Records

• PAYE Records

• Documents issued to employees for income tax purposes

• Records of payments made to SARS on behalf of employees

• All other statutory compliances (VAT, Skills Development Levies, UIF, Workmen’s Compensation)

Personnel Documents and Records

• Employment contracts

• Employment Equity Plan (if applicable)

• Disciplinary records

• Salary records

• Disciplinary code

• Leave records

• Training records

• Training Manuals

6. Processing of Personal Information

6.1 Purpose of Processing

Legal Accounting uses the Personal Information under its care in the following ways:

• Rendering service according to instructions given by clients

• Staff administration

• Keeping of accounts and records

• Complying with tax laws

6.2 Categories of Data Subjects and their Personal Information

Legal Accounting may possess records relating to suppliers, shareholders, contractors service providers, staff and clients.

6.3 Entity Type Personal Information Processed

Clients – Juristic Persons / Entities:

Names of contact persons; Name of Legal Entity; Physical and Postal address and contact details; Financial information; Registration Number; Founding documents; Tax related information; authorised signatories, beneficiaries, ultimate beneficial owners

Clients:

Names; registration number; contact details; physical and postal addresses; Tax related information; confidential correspondence

Intermediary/Advisor:

Names of contact persons; Name of Legal Entity; Physical and Postal address and contact details; Financial information; Registration Number; Founding documents; Tax related information; authorised signatories, beneficiaries, ultimate beneficial owners

Contracted ServiceProviders:

Names of contact persons; Name of Legal Entity; Physical and Postal address and contact details; Financial information; Registration Number; Founding documents; Tax related information; authorised signatories, beneficiaries, ultimate beneficial owners

Employees /DirectorsEmployees /Directors:

Gender, Pregnancy; Marital Status; Colour, Age, Language, Education information; Financial Information; Employment History; ID number; Physical and Postal address; Contact details; Opinions, Criminal behaviour; Well-being;

jan@legalaccounting.co.za | 082 776 1850